Boost your Productivity & Get More Done in Your Business in 4 Easy Steps
I’ve said it before and I’ll say it again: there are so many arms of business! It’s enough to make your head spin.
No matter what business you’re in, there are so many moving parts that it can be hard to keep track of everything.
Even worse, it can be enough to make you want to just walk back into the arms of the comfy 9-5.
But if you’re anything like me, there’s a reason you left that 9-5 in the first place.
For me, it was wanting to do work that I loved and made a difference, which definitely isn’t happening inside a restaurant.
Whether your to-do list has 3 giant things or 50 tiny things, it can be really easy to get overwhelmed.
That’s why today, I’m talking productivity and time management that will help you skyrocket that productivity and get more done in less time!
You don’t like the the task you’re doing
While it’s true that we generally go into business for ourselves because we want to do work we love, there are definitely parts of our business that are less exciting.
For example, as an introvert, I’m not huge on marketing. Quite frankly, it’s draining to me.
However, the work has to get done if I want to stay in business.
The same may be true for you! Think about the thing you’re working on or struggling to get done:
Is it something you enjoy working on?
Or is it something that you’re feeling resistant to because maybe you don’t enjoy the activity?
Fix: Do it first!
Mark Twain once said, “If it's your job to eat a frog, it's best to do it first thing in the morning. And if it's your job to eat two frogs, it's best to eat the biggest one first.”
What that means is that if there’s something you’re not getting done because you don’t enjoy doing it, do that thing first!
This is actually a great rule to follow in your everyday life as well!
For example, I hate doing the dishes (although I love a clean sink).
So every morning, I make it a point to do all the dishes. When I’m done, not only do I feel like I accomplished something, but I can go through the rest of my day knowing that the worst is over!
Ever looked at your to-do list and wanted to pull your hair out and just give up?
Girl, been there.
There is so much involved in every aspect of your business, that it’s not wonder you’re stressed out about how much you have to get done.
If you’re feeling overwhelmed with your to-do list, you are not alone.
One of the biggest killers of productivity is overwhelm.
But that’s okay. Because you can kick overwhelm to the curb with this simple trick!
Fix: Make 2 lists
Take that to-do list and use it as a reference.
Then, on a separate piece of paper, make 2 lists using that original to-do list.
On the first list, put all the items that are going to move the needle in your business (think outreach, launches, etc.). These are your priority items.
Make a second list of all the extra stuff and put it aside. These can get done once the priorities are taken care of!
The fact is, to-do lists are kind of old fashioned now, and actually can negatively impact your ability to get more done.
Priority lists are the order of the day, and identifying the tasks that will help move your business forward will not only make your to-do list smaller, but will help you quit feeling overwhelmed and boost your productivity!
There’s more to do than hours in the day
Remember those priority lists?
If you’re still feeling a little frazzled after you’ve made these lists, it doesn’t necessarily mean you need to revisit the lists and reassess.
Instead, I want you to look at that top-priority list and think about why you’re feeling stress.
If you find that you’re stressed out because you feel like there’s more items on your to-do list than hours in a day, then believe it or not, you’re experiencing a different type of stress than the overwhelm over your initial to-do list!
Fix: Set a timer
I want to point you in the direction of a great productivity principle called Parkinson’s Law.
Parkinson’s Law states that “work expands so as to fill the time available for its completion.”
Have you ever noticed how much faster you can do math when they say, “you have 30 seconds to complete these 5 question” than if you were to do those same 5 math problems without a timer?
Next time, instead of completing a task in whatever amount of time it takes you, tell ourself, “I’m going to complete this task in 30 minutes.”
This will help you get laser focused and get more done in less time, allowing yourself to get more of that priority list done!
You Keep Switching Gears without Finishing Anything
Studies have found that multitasking is actually terrible for your brain.
So if you find that you’re jumping from one thing to the next and completely forgetting about what you were doing originally, you’re probably suffering from multitasking brain.
Not only does this keep you from finishing that to-do list, it makes your brain work less efficiently over time!
Fix: Task Batching
A great way to fix this problem is to batch your time and even your days!
For example, if you’re creating graphics for your weekly blog, your Instagram account, and your Facebook, instead of creating them while writing the content for each of those things, you can set aside time every week to create all those graphics in one fell swoop!
Then you can set aside separate time to write all that copy and more separate time for scheduling out everything!
Doing this is not only good for your brain, but keeps you from feeling frazzled and unfocused, allowing you to get more done in less time!
This just scratches the surface of productivity strategies. If you’re interested in learning more about how to boost your productivity and get more done, check out my totally free Systems for Success Toolbox!